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The Art Of Meeting At Our Downtown San Francisco Event Venue
At the Hilton San Francisco Union Square we feel there is an art
to designing signature San Francisco special events. Much like a theatrical
production, planning an event, meeting, or function is an all-consuming
endeavor done successfully with great passion. Working as one creative
team, our professional San Francisco event production staff can oversee
the infinite details without losing sight of the big picture. From
setting up an office away from the office, to spectacular live
presentations, shows, and seeing to your attendees’ travel plans
and accommodations, it's always a big production and we love it
making sure that show goes off without a hitch.
AUDIO/VISUAL
To ease the planning process and enhance the messages you want delivered
during your event, the hotel has its own ballroom expertise and provides
in-house access to the extensive resources of a professional audio visual
company. While we are the exclusive provider of sound, lighting, rigging
and electrical services for the hotel, Presentation Services Audio
Visual (PSAV) is in-house to provide all visual production equipment
such as screens, staging, and projection equipment.
Though an outside production company may be selected, our Ballroom Operations
Team remains in charge of sound, lighting, rigging, and electrical equipment
for which there is an appropriate charge. The production company must ensure
that they are compliance with all local negotiated labor guidelines. A Vendor
Production Guideline will be sent to the production company outlining all the
details and requirements and is downloadable from this site.
Please feel free to contact the following individuals for more detailed information:
Charlie Cartolano
Director of AV Production, Hilton San Francisco Union Square
415-923-5044
charlie_cartolano@hilton.com
Jeff Liu
Director, Event Technology
PSAV® Presentation Services
Hotel Services Division
ä Direct: 415.614.9002
ä Fax: 415.614.9005
jeff_liu@hilton.com
PYROTECHNICS
The storage, use or display of pyrotechnic material or devices, fireworks
(Class "C" explosives) and similar incendiary devices intended for theatrical
or entertainment purposes, in interior locations of hotels or other facilities
owned or managed by Hilton Hotels Corporation is prohibited. The use or display
of such devices on the property of, but exterior to such hotels or other
facilities owned or managed by Hilton Hotels Corporation shall be governed
by the following requirements.
All requirements in local and/or state regulations with respect to the display
of pyrotechnics shall be adhered to. The local fire department shall be notified
on the day of the scheduled display to confirm the exact time the event will
commence. When fire department attendance at such displays is required, such
displays shall not commence until the fire department representative confirms
the adequacy of the preparations and authorizes the event to begin. Only
licensed operators shall be permitted to use or display outdoor pyrotechnics. Proof
of current licensure shall be provided by the operator to the hotel or facility
representative at least five business days in advance of such activities. All
required state and/or local permits associated with the storage, use or display
of pyrotechnics shall be obtained from the appropriate authorities having
jurisdiction at least five business days prior to such events and copies
thereof provided to the hotel or facility representative in advance of
the scheduled event.
PIANOS
The hotel has in inventory two Baby Grand pianos. Pianos are available
based on group demand for the particular time period of interest. Pianos
are moved throughout the hotel often, therefore it is highly recommended
it be tuned prior to each use. Tuning fees are required and a leadtime
of one (1) week notice is required. If your group requires additional
pianos or pianos in outdoor/alternate locations, your Catering/Event Manager
can rent them from an outside source. Please note that there is an additional
labor fee if you request a piano to be placed on top of portable staging.
MUSIC/MUSICIANS
The hotel has key contacts in the entertainment industry which make it
possible to assure satisfaction and secure the best local, national, and
international talents. The City of San Francisco requests that outdoor
entertainment begins no earlier than 6 pm and ends no later than 12:00 am. Please
contact your Catering/Event Manager for assistance in booking entertainment.
DANCE FLOOR
The Hilton carries portable dance floors of the highest quality that can be
set-up almost anywhere. All original portable dance floor panels have 100%
floor contact so there is not possibility of breakthrough. The edges of
each panel are protected by an aluminum metal feature strip, adding extra
safety and peace of mind. The dance floor is a light oak color and comes
in 3’ x 3’ sections. Most requests can be accommodated, however, it is
subject to the available inventory.
Learn more about nearby San Francisco museums.
Superb San Francisco Special Event Services And Amenities
The Hilton San Francisco Union Square is not only one of the largest
hotels on the West Coast, it’s one of the best. Enjoy exceptional
resort-style amenities and surprisingly intimate service just steps
from Union Square. To learn more about our San Francisco event
staging services, please send an email to Scott Baublitz
at Scott.Baublitz@Hilton.com - or submit an Online Request For Information.
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